Event Coordinator (Entry-Level)

The event coordinator plans Sanshee’s various in-person events and conventions, working with other teams and individuals (both internal and external) in order to ensure each event is a success. The complexity around events requires a high level of organization, communication, and vigilance to prevent disruptions during events, and flexibility and real-time problem solving if and when unexpected issues do occur. Beyond diligence and planning, this role pairs with a love of community building and an ambition to create memorable experiences for the culture around Sanshee and its partners. 

This position can be remote and is part-to-full time, starting at around 20 hours a week, with opportunities for later advancement. This opening is intended to be entry-level with an extended introductory period, and compensation starting at $20 per hour. 

Requirements: 

• Available for part-time-to-full-time employment.

• U.S. citizen located within the U.S.

• Organization and advanced planning.

• Clear, concise written and verbal communication.  

• Engaged interest in events within the Gaming/Pop Culture/Anime realm and the success of our community events.

• Available and willing to attend conventions, shows, pop-ups, and events. 

• Weekend availability to account for weekend events.

• Able and enthusiastic to travel to events by air or other means as needed. 

• Possession of a valid passport or willingness to obtain one.

Responsibilities 

• Monitor and respond to the Sanshee Events points of contact (such as email.) 

• Research, monitor, and book Sanshee events and event-adjacent needs such as transportation, lodging, venue services (e.g. electrical or wifi,) in a manner that maximizes preparation time and minimizes expense. 

• Coordinate with relevant teams on event layouts, floor plans, and booth optimization. 

• Order and monitor inventory levels of event equipment, marketing materials, supplies, etc, in coordination with the logistics team. 

• Collect, record, coordinate, and communicate event details to relevant parties, such as: 

• Load-out, and Load-in details.

• Shipment deadlines and procedures. 

• Layouts, booth build instructions, and floor plans

• Lodging and transportation. 

• Schedules. 

• Assess staffing needs and assist in the interviewing process for event staff.

• Using past event data, ensure that staff has accurate and adequate stock for upcoming events. 
  

• Track statuses of relevant logistics such as shipments, transportation and respond to possible disruptions in a timely manner. 

• Provide support to staff during events remotely, when needed. 

• Evaluate and record event success, using verifiable metrics.

• Seek out future events to participate in or host. 

Pluses

• Previous artist alley, exhibitor, or convention experience

• Previous retail experience. 

• Comfortable driving a van or small truck.

• Ability to commute to the Sanshee office, currently located in Bremerton Washington, if needed. 

Please submit your resume with a cover letter to jobs@sanshee.com with "Event Coordinator” in the title.